PHIMA | Pennsylvania Health Information Management Association

"Sweet New Adventures"

Exhibitors

Welcome Exhibitors!

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Take a look at our exhibitors!
Booth Packages

Vendor Schedule
Sponsorship

For Registered Vendors:

Floor Plan

Convention Services

AV and Internet Form

Shipping Forms

Add a Sponsorship/Purchase Additional Tickets

Overview

We are pleased to announce our 72^nd Annual Meeting is being held May 10 – 12, 2010 and has a new location this year – Hershey Lodge, Hershey Pennsylvania. This year’s theme coordinates well with the location "Sweet New Adventure”. We know how important the exhibit hall location and amount of time exhibitors have to meet and greet the 300 plus attendees. This year we have arranged the agenda enabling the vendors to have a minimum of 12 hours of Exhibit time with 8 of those hours being exclusive! Plus the exhibit hall is only steps away from the educational sessions.

PHIMA has excited to announce the PA eHealth Initiative Members will be joining us this year as a co-sponsor for our event. They will be providing us with additional attendees as well as exhibitors to make this year a continued success. As a vendor you do not want to miss out on the 2010 PHIMA Annual Meeting opportunity. Make sure you reserve your booth by January 31, 2010 to get the early bird registration plus a premiere booth location.

We are looking forward to seeing you in May 2010 at Hershey!

Fran Guiles, RHIT, CTR
President, PHIMA

Vendor Schedule

Monday, May 10th

8:00 am-1:00 pm - Vendor Registration & Exhibit Hall setup

2:00 pm-3:00 pm - Grand Opening & Ribbon Cutting for Exhibit Hall

3:00 pm-5:30 pm - Education Sessions & Exhibit Hall Open

6:00 pm–9:00 pm - President’s Reception in Exhibit Hall

Tuesday, May 11th

7:30 am-8:30 am - Breakfast with the Vendors in Exhibit Hall

8:30 am-9:15 am - Keynote speaker in Exhibit Hall

9:30 am-11:15 am – Exhibit Hall Open/Educational Sessions

12:15 pm-2:30 pm - Vendor Appreciation Luncheon & Vendor Auction in Exhibit Hall

2:45 pm-3:30 pm – Exhibit Hall Open/Educational Sessions

3:45 pm-5:30 pm – Exhibitor Tear Down

5:30 pm–7:00 pm – Networking with Peers Reception - Vendors invited and encouraged to attend

Booth Packages

Exhibit Booth	Basic Single Booth	Premier Single Booth	Double Premier Booth
Booth Size	8 X 10	8 X 10	8 X 20
Table	1 – 6’	1 – 6’	2 – 6’
Vendor Sign	Yes	Yes	Yes
Premier Location	No	Yes	Yes
Chairs	2	2	4
Security	Yes	Yes	Yes
Text Ad In Program Book (No pictures or logo)	1/4 Page	½ Page	1 Page
Electric Service (110 W)	Included	Included	Included
Internet Service	Included	Included	Included
CE Credits For Attending Sessions	No	Yes	Yes
Tickets for President's Reception	Tickets Included	Tickets Included	Tickets Included
Tickets for Vendor Luncheon	2 Tickets Included Additional Can Be Purchased	3 Tickets Included Additional Can Be Purchased	4 Tickets Included Additional Can Be Purchased
Networking with Peers Social	Tickets Included	Tickets Included	Tickets Included
Price Structure	$650 prior to 2/1/10 $775 after 2/1/10	$1200 prior to 2/1/10 $1375 after 2/1/10	$1500 prior to 2/1/10 $1675 after 2/1/10

Sponsorship

Sponsorship Opportunity	Cost	Benefit
Monday Afternoon Break	$500	Company sign & literature will be displayed in the break area and noted in the Program Book
President’s Reception (Monday)	$2,500	Company sign & literature will be displayed in the break area and noted in the Program Book.
President's Reception Entertainment	$500	Company sign & literature will be displayed in the area and noted in the Program Book
Tuesday Breakfast	$1,000	Company sign & literature will be displayed in the break area and noted in the Program Book.
Networking with Peers Reception (Tuesday)	$1,500	Company sign & literature will be displayed in the break area and noted in the Program Book.
Wednesday Luncheon	$1,500	Company sign & literature will be displayed in the breakfast area and noted in the Program Book.
Keynote Speaker (Monday or Tuesday)	$1,500	Company sign & literature will be displayed at the break area and noted in the Program Book
Product Donation – Name Tag Neck Wallets (with your Company Logo)	$1,500	Company’s donation will be noted in the Program Book.
PHIMA Scholarship Donation	$500 per student	Company’s donation will be noted in the Program Book and a company representative will sit with the student at a special table at the Luncheon. A company representative will present the award.
Product Donation – Binder/Bag (with your Company Logo)	$2500 full sponsorship or $1500 partial	Company donation will be noted in the Program Book.
Speaker	$300	Allows you to introduce speaker, provide literature in education session and have your name or logo posted in meeting room.
Other		Donations for events your company does not want to fully sponsor (i.e. President reception entertainment, bags, etc).