PHIMA | Pennsylvania Health Information Management Association

2009 PHIMA Annual Meeting
The Penn Stater Conference Center Hotel
State College, PA
May 18-20, 2009

"Searching for a Better Tomorrow"

Exhibitors

Welcome Exhibitors!

Register online
Booth Packages

Vendor Schedule
Sponsorship

For Registered Vendors:

	Add a Sponsorship/Purchase Additional Tickets
	AV and Electric Order Form
	Floor Plan
	Shipping Instructions

Overview

We are pleased to announce our 71^st Annual Meeting is being held once again at the Penn Stater Conference Center in State College, May 18-20, 2009. This year’s theme is "Searching for a Better Tomorrow”. We know how important exhibit time is to give you the opportunity to meet and greet over 300 attendees. This year we have arranged the agenda enabling the vendors to have a minimum of 12 hours of Exhibit time with 8 of those hours being exclusive! As a vendor you do not want to miss out on the 2009 PHIMA Annual Meeting.

We will continue to offer online registration and the service of taking credit card payments. We would again like to thank you for your continued support.

We are looking forward to seeing you in May 2009 at State College!

Eve-Ellen Mandler, MS, RHIA, CCS
President, PHIMA

Vendor Schedule

Monday, May 18th

8:00 am to 1:00 pm - Vendor Exhibit Hall setup

1:00 pm - 5:30 pm - Education Sessions and Exhibit Hall Open

6:00 pm – 10:00 pm - President’s Reception

Tuesday, May 19th

7:30 am - Exhibit Hall Opening with Breakfast

8:30 am - 12:15 pm – Vendor Area Open/Educational Session

12:15 pm - 1:00 pm - Appreciation Luncheon

1:00 pm - 2:30 pm - Vendor Time with Dessert and Vendor Auction

2:45 pm - 5:30 pm – Vendor Area Open/Educational Sessions

5:30 pm – 7:30 pm – Vendor Reception and Continuation of Vendor Auction

8:30 pm - 11:00 pm – Vendor Tear Down

Booth Packages

Exhibit Booth	Basic Single Booth	Premiere Single Booth	Double Premiere Booth
Booth Size	8 X 10	8 X 10	8 X 20
Table	1 – 6’	1 – 6’	2 – 6’
Vendor Sign	Yes	Yes	Yes
Premiere Location	No	Yes	Yes
Chairs	2	2	3
Security	Yes	Yes	Yes
Pipe and Drapes	Yes	Yes	Yes
Text Ad In Program Book	½ Page	½ Page	½ Page
Electric Service	Included	Included	Included
Internet Service	Included	Included	Included
CE Credits For Attending Sessions	No	Yes	Yes
Eligible for Speaker Sponsorship at No Charge	No	Yes	Yes
Tickets for President and Vendor Reception	2 Tickets Included Additional Can Be Purchased	3 Tickets Included Additional Can Be Purchased	4 Tickets Included Additional Can Be Purchased
Tickets for Appreciation Luncheon	2 Tickets Included Additional Can Be Purchased	3 Tickets Included Additional Can Be Purchased	4 Tickets Included Additional Can Be Purchased
Tickets for Breakfast	2 Tickets Included Additional Can Be Purchased	3 Tickets Included Additional Can Be Purchased	4 Tickets Included Additional Can Be Purchased
Electric Database of registered attendees prior and after the conference	Yes	Yes	Yes
Online Vendor Directory Listing available to the public from PHIMA website	Yes	Yes	Yes
Price Structure	$650 prior to 2/1/09 $775 after 2/1/09	$1200 prior to 2/1/09 $1375 after 2/1/09	$1500 prior to 2/1/09 $1675 after 2/1/09

Sponsorship

Sponsorship Opportunity	Cost	Benefit
President’s Reception	$2,500	Company Sign & Literature will be displayed in the break area and noted in the Program Book.
Vendor's' Reception	$2,500	Company Sign & Literature will be displayed in the break area and noted in the Program Book.
Tuesday Breakfast	$1,000	Company Sign & Literature will be displayed in the break area and noted in the Program Book.
Tuesday All Day Break	$1,000	Company Sign & Literature will be displayed in the break area and noted in the Program Book
President Reception Entertainment	$500	Company Sign & Literature will be displayed in the area and noted in the Program Book
Wednesday Breakfast	$1,000	Company Sign & Literature will be displayed in the breakfast area and noted in the Program Book.
Wednesday AM Break	$500	Company Sign & Literature will be displayed in the break area and noted in the Program Book
Wednesday Luncheon	$1,500	Company Sign & Literature will be displayed in the breakfast area and noted in the Program Book.
Keynote Speaker	$1,500	Company Sign & Literature will be displayed at the break area and noted in the Program Book
Product Donation – Name Tag Neck Wallets (with your Company Logo)	$1500	Company’s donation will be noted in the Program Book.
PHIMA Scholarship Donation -	$500 per student	Company’s donation will be noted in the Program Book and a Company representative will sit with the student at a special table at the Tuesday Luncheon. A Company representative will present the award.
Product Donation – Binder/Bag (with your Company Logo)	$2,500 full sponsorship or $1,500 partial	Company donation will be noted in the Program Book.
Speaker	$300	Allows you to introduce speaker, provide literature in education session and have your name or Logo posted in meeting room.

If you have any questions please call Lorri Luciano at 412-499-3055 or lluciano@phima.org.