Exhibitor Info

PHIMA Annual Meeting – May 20-21, 2019

PHIMA is pleased to announce that our 81st Annual Conference is being held May 20-21, 2019 at The Penn Stater Hotel and Conference Center in State College, PA. This year’s theme is “Dream It. Wish It. Do It”. We are hoping you will join us!

First of all, for those of you who have exhibited at our Annual Conferences in the past and for those who have sponsored various events in the past, I would like to take this opportunity to thank you for your support. You have played a big part in the success that we have enjoyed over the years. I am looking forward to many more successful joint ventures in the future and the opportunity to see you.

We acknowledge the importance of the exhibit hall location and amount of time exhibitors have to meet and greet the 200+ attendees. There will be a number of events in the vendor area and other opportunities for vendors to interact with participants. A booth in the vendor area is not the only opportunity to get your information in front of the attendees. There are many sponsorship opportunities, such as student scholarships, lunches, breaks, speakers, neck wallets, prizes, and the conference app which all attendees will utilize throughout the conference. We are excited to be back in State College for this year’s event.

As an exhibitor, you do not want to miss out on the 2019 PHIMA Annual Conference opportunity.  The PHIMA Board of Directors has voted to keep the prices the same as last year – there is NOT an increase in price in 2019.

DO YOU Want to save on the price of a booth in addition to year-long benefits? Consider joining PHIMA as a Corporate Member AND SAVE UP TO $1200.

We are looking forward to seeing you in May 2019 in State College and appreciate your support!

Margie Stackhouse, RHIA

President, PHIMA


Exhibitor Packet


Exhibit Hall Floor Plan – Coming Soon!


Vendor Schedule

Monday, May 20th8:00 am - 1:00 pm
Vendor Registration & Exhibit Hall setup
2:00 - 3:00 pm
Education Sessions and Exhibit Hall Open - dessert reception
3:00 - 5:00 pm
Education Sessions and Exhibit Hall Open
6:00 - 8:00 pm
President's Reception in Exhibit Hall
Tuesday, May 21st7:30 - 8:15 am
Breakfast with the Vendors in Exhibit Hall
8:30 - 11:00 am
Education Sessions and Exhibit Hall Open
12:15 - 1:30 pm
Vendor Appreciation Lunch in Exhibit Hall
1:30 - 2:30 pm
Education Sessions and Exhibit Hall Open
3:00 pm
Vendor Tear Down

Booth Packages

Exhibit Booth
Basic Single Booth
Premier Single Booth
Double Premier Booth
Booth Size
(includes pipe and drape)
8 X 10
8 X 10
8 X 20
Table
1 - 6' skirted and clothed
1 - 6' skirted and clothed
2 - 6' skirted and clothed
Chairs
2
2
4
Wastebasket
Yes
Yes
Yes
Exhibitor Sign
Yes
Yes
Yes
Premier Location
NO
Yes
Yes
Security
Yes
Yes
Yes
Ad In Program Book
1/4 Page
1/2 Page
1 Page
Electric Service (1920 W)
Included-must indicate on registration
to order-electric added on site is subject to
a late fee of $20.
Included-must indicate on registration
to order-electric added on site is subject to a
late fee of $20.
Included-must indicate on registration
to order-electric added on site is subject to
a late fee of $20.
Basic Internet Service
Included
Included
Included
CE Credits for Attending Sessions
NO
Yes
Yes
Tickets for President's Reception
Tickets Included
Tickets Included
Tickets Included
Tickets for Vendor Breakfast
2 Tickets Included

Additional Tickets Can Be Purchased
3 Tickets Included

Additional Tickets Can Be Purchased
4 Tickets Included

Additional Tickets Can Be Purchased
Tickets for Vendor Luncheon
2 Tickets Included

Additional Tickets Can Be Purchased
3 Tickets Included

Additional Tickets Can Be Purchased
4 Tickets Included

Additional Tickets Can Be Purchased
Price Structure
$650
prior to 4/5/19
________________
$775
after 4/5/19
$1200
prior to 4/5/19
________________
$1375
after 4/5/19
$1500
prior to 4/5/19
________________
$1675
after 4/5/19

Additional Tickets

ItemCost
President's Reception (Monday)$30
Breakfast with Vendors (Tuesday)$30
Vendor Appreciation Luncheon (Tuesday)$35

Sponsorship

Sponsorship Opportunity
Cost
Benefit
Meeting App
$1000

Company logo will appear on home page of meeting application. Company sign & literature will be displayed in the Exhibit Hall and noted in the Program book.
Product Donation - Binder/Bag
(with your Company Logo)
$2500 full sponsorship
or
$1500 partial
sponsorship
Company name on bag or binder, company sign & literature will be displayed in the Exhibit Hall and noted in the Program book.
Product Donation - Name Tag Neck Wallets
(with your Company Logo)
$1500

Company name on neck wallet, company sign & literature will be displayed in the Exhibit Hall and noted in the Program book.
Photo Booth at President's Reception
$1000

Company sign & literature will be displayed in the Exhibit Hall and noted in the Program book.
Door Prize
(to be raffled off at the end of the keynote session on Wednesday)
$300

Company sign and literature will be displayed in the Exhibit Hall and noted in the Program book.
Keynote Speaker (Monday)
$1500

Company sign & literature will be displayed in the Exhibit Hall and noted in the Program book.
President's Reception - Monday
$2500

Company sign & literature will be displayed in the Exhibit Hall and noted in the Program book.
President's Reception Entertainment
$500

Company sign & literature will be displayed in the Exhibit Hall and noted in the Program book.
Tuesday Breakfast
$1000

Company sign & literature will be displayed in the Exhibit Hall and noted in the Program book.
Tuesday Luncheon
$1500

Company sign & literature will be displayed in the Exhibit Hall and noted in the Program book.
Afternoon Break
$500

Company sign & literature will be displayed in the Exhibit Hall and noted in the Program book.
Speaker
$300

Allows you to introduce speaker, provide literature in education session and have your name or logo posted in the room. Will also be noted in the Program book.
PHIMA Scholarship Donation
$500/$1000

Company sign & literature will be displayed in the Exhibit Hall and noted in the Program book. A company representative will sit with the student at a special table at the Monday lunch. A company representative will present the award. The sponsor will receive 2 tickets to the Monday business meeting lunch.

Cancellation

The exhibitor booth and sponsorship are non-refundable.

Substitutions or changes to attendees are to be emailed to Linda McLinden, RHIA, PHIMA Executive Director at [email protected].


Registration

 Register

Online registration will close at 11:59 PM ET on May 13, 2019. Onsite registration will NOT be available.

When you register online, you will have the option to pay by mail with a check or pay online with a credit card (AMEX, MasterCard, Visa, or Discover).

If you are paying by check, select “mail a check” under payment options. You will later see instructions to print the confirmation page and mail your payment to KnowledgeConnex. The mailing address will be on the invoice. Make your check payable to KnowledgeConnex and include the confirmation/order number with the check. Checks that do not reference the confirmation number will be returned to you and will not be applied to the registration.