PHIMA is pleased to announce that our 82nd Annual Conference is being held April 27 & 28, 2020 at the Wyndham Lancaster Resort and Conference Center in Lancaster, PA. This year’s theme is “Change. Transformation. Success”. We are hoping you will join us!
For those of you who have exhibited at our Annual Conferences in the past and for those who have sponsored various events in the past, I would like to take this opportunity to thank you for your support. You have played a big part in the success that we have enjoyed over the years. I am looking forward to another successful event.
We acknowledge the importance of the exhibit hall and amount of time exhibitors have to meet and greet the 200+ attendees. There will be a number of events in the vendor area and other opportunities for vendors to interact with participants. A booth in the vendor area is not the only opportunity to get your information in front of the attendees. There are many sponsorship opportunities, such as student scholarships, lunches, breaks, speakers, neck wallets, prizes, and the conference app which all attendees will utilize throughout the conference. We are excited to be in Lancaster at the newly renovated Wyndham Resort and Convention Center for this year’s event.
As an exhibitor, you do not want to miss out on the 2020 PHIMA Annual Conference opportunity. Make sure to reserve your booth by March 13, 2020 to get the early bird registration AND preference of booth selection. The PHIMA Board of Directors has voted to keep the prices the same as last year – there is NOT an increase in price in 2020.
DO YOU Want to save on the price of a booth in addition to year-long benefits? Consider joining PHIMA as a Corporate Member AND SAVE UP TO $1200. Visit the PHIMA website for more information: http://www.phima.org/sponsors/become-sponsor/
We are looking forward to seeing you in April 2020 in Lancaster and, as always, we appreciate your support!
Margie Stackhouse, RHIA
President, PHIMA
| Monday, April 27 | 8:00 am - 1:00 pm Vendor Registration & Exhibit Hall setup |
| 2:00 - 3:00 pm Education Sessions and Exhibit Hall Open - dessert reception |
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| 3:00 - 5:00 pm Education Sessions and Exhibit Hall Open |
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| 6:00 - 8:00 pm President's Reception in Exhibit Hall |
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| Tuesday, April 28 | 7:30 - 8:15 am Breakfast with the Vendors in Exhibit Hall |
| 8:30 - 11:00 am Education Sessions and Exhibit Hall Open |
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| 12:15 - 1:30 pm Vendor Appreciation Lunch in Exhibit Hall |
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| 1:30 - 2:30 pm Education Sessions and Exhibit Hall Open |
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| 3:00 pm Vendor Tear Down |
| Exhibit Booth | |||
|---|---|---|---|
| Booth Size (includes pipe and drape) | |||
| Table | |||
| Chairs | |||
| Wastebasket | |||
| Exhibitor Sign | |||
| Premier Location | |||
| Security | |||
| Ad In Program Book | |||
| Electric Service (1920 W) | to order-electric added on site is subject to a late fee of $20. | to order-electric added on site is subject to a late fee of $20. | to order-electric added on site is subject to a late fee of $20. |
| Basic Internet Service | |||
| CE Credits for Attending Sessions | |||
| Tickets for President's Reception | |||
| Tickets for Vendor Breakfast | Additional Tickets Can Be Purchased | Additional Tickets Can Be Purchased | Additional Tickets Can Be Purchased |
| Tickets for Vendor Luncheon | Additional Tickets Can Be Purchased | Additional Tickets Can Be Purchased | Additional Tickets Can Be Purchased |
| Price Structure | prior to 3/6/20 ________________ after 3/6/20 | prior to 3/6/20 ________________ after 3/6/20 | prior to 3/6/20 ________________ after 3/6/20 |
| Item | Cost |
|---|---|
| President's Reception (Monday) | $30 |
| Breakfast with Vendors (Tuesday) | $30 |
| Vendor Appreciation Luncheon (Tuesday) | $35 |
| Sponsorship Opportunity | Benefit | |
|---|---|---|
| Meeting App | Company logo will appear on home page of meeting application. Company sign & literature will be displayed in the Exhibit Hall and noted in the Program book. | |
| Product Donation - Binder/Bag (with your Company Logo) | or $1500 partial sponsorship | Company name on bag or binder, company sign & literature will be displayed in the Exhibit Hall and noted in the Program book. |
| Product Donation - Name Tag Neck Wallets (with your Company Logo) | Company name on neck wallet, company sign & literature will be displayed in the Exhibit Hall and noted in the Program book. | |
| Photo Booth at President's Reception | Company sign & literature will be displayed in the Exhibit Hall and noted in the Program book. | |
| Door Prize | Company sign and literature will be displayed in the Exhibit Hall and noted in the Program book. | |
| Keynote Speaker - Monday | Company sign & literature will be displayed in the Exhibit Hall and noted in the Program book. | |
| President's Reception - Monday | Company sign & literature will be displayed in the Exhibit Hall and noted in the Program book. | |
| President's Reception Entertainment | Company sign & literature will be displayed in the Exhibit Hall and noted in the Program book. | |
| Tuesday Breakfast | Company sign & literature will be displayed in the Exhibit Hall and noted in the Program book. | |
| Tuesday Luncheon | Company sign & literature will be displayed in the Exhibit Hall and noted in the Program book. | |
| Afternoon Break | Company sign & literature will be displayed in the Exhibit Hall and noted in the Program book. | |
| Educational Track | Allows you to introduce the speakers in the track, provide literature in education session and have your name or logo posted in the room. Will also be noted in the Program book | |
| Speaker | Allows you to introduce speaker, provide literature in education session and have your name or logo posted in the room. Will also be noted in the Program book. | |
| PHIMA Scholarship Donation | Company sign & literature will be displayed in the Exhibit Hall and noted in the Program book. A company representative will sit with the student at a special table at the Monday lunch. A company representative will present the award. The sponsor will receive 2 tickets to the Monday business meeting lunch. |
The exhibitor booth and sponsorship are non-refundable.
Substitutions or changes to attendees are to be emailed to Linda McLinden, RHIA, PHIMA Executive Director at [email protected].
Online registration will close at 11:59 PM ET April 20, 2020. Onsite registration will not be available.
When you register online, you will have the option to pay by mail with a check or pay online with a credit card (AMEX, Discover, MasterCard, or Visa). You will receive two emails once you join – 1) a confirmation email and 2) a registration statement email which serves as your receipt (if you paid by credit card) or invoice (if you plan to pay by check).
If you are paying by check, make your check payable to KnowledgeConnex, include your invoice # that is on your registration statement email, and mail your check to KnowledgeConnex. The mailing address will be on the registration statement email.